Project Administrator

Description

Nedbank Recruiting

Job Purpose

To ensure all logistics related to administrationand reporting support is provided to the project team; as per the business strategy.

Job Responsibilities

• Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank Culture building initiatives (e.g. staff surveys etc.).
•Participate and support corporate social responsibility initiatives for the achievement of business strategy (e.g. training/awareness on digital forensic examination to external parties on pro bono basis).
•Identify opportunities to improve or enhance processes by identifying and recommending improvements to tools; policies and procedures to add value to Nedbank.
•Add value to Nedbank by identifying opportunities to improve or enhance processes through identifying and recommending improvements and supporting implementation of tools; policies and procedures.
•Ensure all project data; tracking and feedback is updated on central database by capturing information received.
•Managed the procurement of office consumables Ensure communication is distributed to stakeholders as per project planManage the archiving and filing of all project artefacts according to governance and audit standards.
•Collect and collate feedback by requesting status updates from external/internal stakeholders.
•Address ad hoc requests by attending and assisting the project team to deliver on team deliverables.
•Ensure accurate documents by performing quality checks to agreed standards.
•Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters; websites and attending sessions.
•Understand and embrace the Nedbank Vision and Values by demonstrating the values through interaction with team and stakeholders.
•Ensure that own contribution and participation contributes to the achievement of team goals.
•Create and manage own career through guidance and support of management; department and colleagues.
•Improve personal capability and stay abreast of developments in field of expertise by identifying training courses and career progression for self through input and feedback from managers.
•Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed; experience practiced and certifications obtained and/or maintained within specified time frames.
•Ensure knowledge management; continuity and team success through constructive participation in a diverse team and sharing knowledge with team.
•Provide feedback to stakeholders on project progress by submitting tracking reports on a weekly and monthly basisEnsure stakeholders needs are met by addressing requests and queries according to agreed timelines and Service Level Agreements (SLA’s).
•Maintain and build positive relationships with stakeholders by attending weekly; monthly meetings; and providing feedback on deliverables.
•Ensure project members have access to regular communication both formally and informally.
•Participate in providing admin support in change management and communication support for the project.
•Updateand maintain project expenses against budget.
•Facilitate the payment and authorisation process of project expenses within agreed Service Level Agreement .
•Facilitate resolution of queries in the payment process.

Essential Qualifications – NQF Level

  • Matric / Grade 12 / National Senior Certificate

Preferred Qualification

Diploma In Project Management or Certificate in Business Administration/Project Management

Minimum Experience Level

1 year’s experience in Administration

Technical / Professional Knowledge

  • Microsoft Office
  • Business writing skills
  • Relevant regulatory knowledge
  • Spreadsheets and databases
  • Administrative procedures and systems
  • Data analysis

Behavioural Competencies

  • Customer Focus
  • Applied Learning
  • Work Standards
  • Collaborating
  • Communication
  • Managing Work

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